Top 7 Project Management Software Tools to Use in 2025
Running a business in 2025 means juggling a lot of moving pieces. With remote work becoming the norm and teams scattered across different cities (or even countries), keeping everyone aligned feels like herding cats sometimes.
The thing is, you need something that actually works - not just another fancy app that promises the world but leaves you more confused than when you started. You want to know if your team is hitting their deadlines, who's working on what, and whether that important client presentation is actually going to happen on time.
That's where good project management tools come in. They're not magic, but they do make life a whole lot easier. After trying out dozens of options and talking to other business owners about what actually works in the real world, I've put together a list of 7 project management tools that are worth your time in 2025. These aren't just the shiniest or most expensive - they're the ones that teams actually use and rely on to get stuff done.
1. ClickUp
ClickUp remains a top choice in 2025. It’s a versatile platform that lets you plan projects, keep track of tasks, and work together seamlessly with your team.
Top Features: Task tracking, time tracking, custom dashboards
Best for: Teams of any size
Free Plan: Yes
2. Asana
Asana is known for its clean design and easy-to-use features. It's great for task management and keeping track of deadlines.
Top Features: Project timelines, automation, reporting
Best for: Creative teams and marketing departments
Free Plan: Yes
3. Trello
Trello operates on a card and board system that’s ideal for those who think visually. It’s user-friendly and adaptable, making it an excellent choice for beginners looking to manage their tasks effectively. Top Features: Easy drag-and-drop task boards, handy checklists, and tools for team collaboration.
Top Features: Drag-and-drop task boards, checklists, team collaboration tools
Best for: Small teams and startups
Free Plan: Yes
4. Monday.com
Monday.com gives you many ways to see your project — like boards, timelines, or Gantt charts. It's very customizable and helps teams stay productive.
Top Features: Custom workflows, time tracking, automation
Best for: Medium to large teams
Free Plan: Limited version available
5. Wrike
Wrike is a strong choice for teams that work on many projects at once. It offers real-time project tracking and detailed reporting.
Top Features: Gantt charts, workload management, real-time updates
Best for: Agencies and large teams
Free Plan: Yes
6. Notion
Notion is more than just a project management tool — it's also a note-taking and wiki app. Teams use it to plan, write, and manage tasks in one place.
Top Features: Task boards, shared docs, knowledge base
Best for: Startups, remote teams
Free Plan: Yes
7. Smartsheet
Smartsheet is a mix of a spreadsheet and a project management tool. It’s great for teams that love Excel but need more project control.
Top Features: Project tracking, resource management, templates
Best for: IT, finance, and operations teams
Free Plan: Trial available
Conclusion
Finding the right project management tools for 2025 really hinges on the size and specific needs of your team. These seven options are loaded with fantastic features that can significantly improve how you track projects, communicate with your teammates, and handle tasks. Why not try out the free plans to see which software fits your workflow best? The right tool can truly transform how your team collaborates and achieves results.